28 Jul 2020

Global Roll-Out of EU MDR Implementation

Objectives

  • Develop a global approach for the implementation of the EU Medical Device Regulation across 7 locations
  • Develop a Governance model & program structure that was standardised & scalable across seven global sites
  • Develop Standard toolkit to facilitate remote and group collaboration
  • Reduce the management burden of the program as internal staff are heavily loaded
  • Provide live accurate transparent measurement of progress
  • Bring the program to stable execution before transition
  • Transition: Hand over the management of the program to the internal team

The Challenges

A global manufacturer of Medical Devices is obligated to comply with EU Medical Device Regulation 745/2017 in order to maintain their products on the European Market.
While the organisation had a strong Quality and Regulatory knowledge, they did not have the experience to bring a global program of this magnitude through the necessary assessment and planning phases and into execution.

A Common Approach

A standard approach with easy to use, transparent tools was developed including:

  • Trinzo Gap Assessment Tools
  • Trinzo Work Breakdown Structure Template
  • Trinzo Status Update Report
  • Trinzo EU MDR Progress and Compliance Tracking Database

Overview of Project phases

We worked with these clients to break down the project into three concise phases. We started by assessing the initial state of the business in relation to what was needed for MDR compliance. We used a variety of simple tools (see toolkit below) to assess how far the client had progressed prior to the start of the project and also identify what deliverables were needed in order to meet MDR Compliance.

We used a simple, strategic & effective project management process to aid in scoping out work to be completed, resources to be allocated, budget to be tracked and over project, status to be communicated. We maintain a confident, supportive & collaborative approach to project management that allows complete clarity and visibility of the project from the teams to project leads and upper management.

The Trinzo Apex Approach to
Managing an MDR Project

  • Base the Initial State
  • Build Structure
  • Launch – Move to Planing
  • Work Package Deliverables
  • Work Breakdown Structures
  • Detailed Project Plan
  • Resource Plan
  • Stakeholder Analysis
  • Sign off Charter
  • All project teams move into execution
  • Project Teams Report on
  • Progress

Project Timeline

Final Status Update Report

“What I liked about Trinzo was the fact that they provided a very practical approach that was sensitive to the challenges of running a business. The team and people selected were also a great fit … I would have no hesitation in recommending Trinzo as a partner to work with”

All Change Orders completed with Zero findings on MDR Readiness Audit

€450K ahead of Budget

233 Project team members engaged and mobilised

87 Project teams Initiated, planned, and moved into successful execution

Standard and Easy to Use toolkit resulted in streamlined planning

Graphical toolkit utilised to facilitate remote & group collaboration

Global EU MDR program successfully moved to stable execution

8 Months – Start to the execution phase



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